Wedding Planning Meeting

Wedding Planning Meeting

at Foxtail Barns Wedding Venue

Wedding planning is such a joyous experience with so much to look forward to. However, it is completely natural for it to also feel a little nerve-wracking, but that’s why we are here to support you through the whole process. Our Events Team is on hand to guide throughout the whole planning journey from the moment you book, until the end of your special day.

Ready To Go

All details will be discussed at your Wedding Planning Meeting so that we can get a clear idea of how you want things to run on the day. We cover everything so we can get an understanding of what’s important to you. By doing this, it leaves you stress-free to enjoy all the delights your wedding day will bring, while we make sure everything runs smoothly.

Foxtail Barns will welcome you through its doors for your Wedding Planning Meeting approximately three months prior to your big day. We’d love to hold this meeting in person, however, we understand that this can sometimes be difficult for those who live further away or abroad, so we can also hold the meeting digitally using Zoom.

The Wedding Party

We will confirm your daytime and evening guest numbers and establish who your chosen key players will be. These are the individuals you know you can rely on to help you out during special moments on the big day.

For instance, it’s good for us to know who will be joining you in the morning in The Dressing Room, or who might be up for making announcements on the day.

These details help us to get an idea of how your day will run and this means we can put a comprehensive plan together to share with you. This plan is also great to share with your suppliers, as they may find it useful to know the day’s schedule. As always, we understand things can change and we can always adapt to any last-minute adjustments.


We will confirm the day’s schedule and timings during the meeting so that we know how you want your whole day to run. Your ceremony time is the key here, as all other timings will be based off this such as:

• Live music
• Guest entertainment
• Time of speeches
• First Dance
• Cutting of the cake


The further ahead you can book your suppliers, the better, as their diaries can get filled up really quickly! Should we need to directly contact any of your suppliers prior to the big day, it’s great if we have their contact details on hand, whose details we would really appreciate you bringing to your meeting.
Suppliers may include:

• Venue stylists
• Florists
• Musicians
• Photographers
• DJs

Struggling for inspiration? Take a look at our Handpick Suppliers List that includes some incredible suppliers that we would recommend time and time again.

Handpicked Suppliers

Personal touches

We always really look forward to hearing all your ideas for styling the venue, and it’s great to work this out early on just so we can confirm that it is possible and works with the schedule. As the Orangery and Party Barn are already so stunning, even simple personal touches always look so effective.

If you wish, you can go really out-there with the decoration, however this may require an external venue dresser, as your wonderful Event Manager only has the morning of your wedding to place all of your personal touches.


Your music choice is such an important aspect to consider, as it represents you as a couple. Your Event Manager will want to confirm these choices with you in your meeting.

Most couples select a couple of songs for the beginning of the ceremony, and a couple to exit the ceremony, as well as background music for guests to enjoy on their arrival, which can be played through the speaker system throughout the venue. The best way to supply us with your music is by sharing a Spotify playlist with us.

Don’t forget, you’re also more than welcome to have live music during your ceremony. A Harpist or a soft acoustic set always makes a ceremony in The Orangery that little more romantic.

Check out the link below for more playlist inspiration.

Wedding Playlist

Here for You

We’re always just an email or a phone call away should you ever have any questions, but we hope that this helps to prepare you a little more for your Wedding Planning Meeting. However you want to do things, we’re here to help.

Special thanks to James Andrew Photography for capturing these fabulous shots of Claire & Ashley.

James Andrew Photography